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Privacy Policy

1. Overview

General information

The following information provides a simple overview of what we do with your personal data when you visit this website. Personal data is any data by which you can be personally identified. For more detailed information on data protection, please refer to our data protection statement below this text.

Data collection on this website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You find the contact details of the website operator in the “Information on the responsible party” section of this privacy policy.
How do we collect your data?
Your data is collected when you provide it to us. This may, for example, be data that you submit in a contact form.
Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g. internet browser, operating system or time when the page was accessed). This data is collected automatically as soon as you visit this website.
Why do we use your data?
Part of the data is collected in order to ensure error-free provision of the website. An analysis of your user behaviour does not take place on this website.
What rights do you have regarding your data?
You always have the right to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to demand the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
You can contact us at any time with regard to this and other questions on the subject of data protection.

 

2. Hosting

We host the contents of our website with the following provider:
IONOS
The provider is IONOS SE, Elgendorfer Str. 57, 56410 Montabaur (hereinafter referred to as IONOS). When you visit our website, IONOS collects various log files including your IP addresses. For more detailed information please read the private policy of IONOS:
https://www.ionos.de/terms-gtc/terms-privacy
The use of IONOS is based on Art. 6 (1) f GDPR. We have a legitimate interest in ensuring that our website is presented as reliably as possible. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 (1) a GDPR and § 25 (1) TTDSG [German Telecommunications Telemedia Data Protection Act], insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.
Order processing
We have concluded a contract on order processing (AVV) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that this service only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

3. General Information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this Privacy Policy.
When you use this website, various personal data are collected. Personal data is any data by which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission on the internet (e.g. when communicating by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible.
Information about the responsible entity
The following entity is responsible for the data processing on this website:

pico engineering GmbH
Hannoversche Str. 99
30916 Isernhagen
Germany

Phone: (+49) 511 165911-0
Email:


The responsible entity is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses or similar).

Storage period

Unless a more specific storage period has been specified within this data protection declaration, your personal data will remain with us until the purpose for the data processing no longer applies. If you request a justified deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be deleted once these reasons no longer apply.

General information on the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) a GDPR or Art. 9 (2) a GDPR if special categories of data are processed according to Art. 9 (1) GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 (1) a GDPR. If you gave your consent to the storage of cookies or to the access to information in your terminal device (e.g. via device fingerprinting), the data processing is additionally carried out on the basis of Section 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on basis of Art. 6 (1) b GDPR. Furthermore, if your data is required for the fulfilment of a legal obligation, we process it on the basis of Art. 6 (1) c GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6 (1 ) f GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this data protection declaration.

Data Protection Officer

We have appointed an in-house data protection officer.
pico engineering GmbH
Data Protection Officer
Hannoversche Str. 99
30916 Isernhagen

Email:

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as applications or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Rights of the Data Subject

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)
If data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right to object to the processing of your personal data at any time on grounds relating to your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this data protection declaration. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims (right to object according to Article 21(1) GDPR).

Right of appeal to the competent supervisory authority

In the event of breaches of the GDPR, data subjects shall have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged breach. The right of appeal is without prejudice to any other administrative or judicial remedy.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.

Information, deletion and correction

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. You can contact us at any time with regard to this and any other questions you may have on the subject of personal data.

Right to restriction of processing

You have a right to request the right to obtain from the controller restriction of processing your personal data. For this purpose, you can contact us at any time. The right to restrict processing exists in the following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of erasure.
• If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of erasure.
• If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of your and our interests must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

5. Data collection on this website

Cookies

Our website uses so-called “cookies”. Cookies are small data packets and do not cause any damage to your terminal device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your terminal device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or until they are automatically deleted by your web browser.
Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies within websites (e.g. cookies for processing payment services).
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies may be used to evaluate user behaviour or for advertising purposes.
Cookies that are necessary to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimise the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on basis of Art. 6 (1) f GDPR, unless another legal basis is specified.
The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 (1) a GDPR and § 25 (1) TTDSG); the consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.
We only use technically necessary cookies that ensure the function of the website and determine the user’s preferred language in order to set this on the website (if possible). These technically necessary cookies are automatically deleted after one year, unless you delete them prematurely in your browser.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
• Browser type and browser version
• Operating system
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources.
The collection of this data is based on Art. 6 (1) f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of his website – for this purpose, the server log files must be recorded.

Contact form

If you send us requests via the contact form, your details from the enquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the request and in the event of follow-up questions. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) b GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6 (1) f GDPR) or on your consent (Art. 6 (1) a GDPR) if this has been requested; consent can be revoked at any time.
The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions – in particular retention periods – remain unaffected.

Enquiry by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) b GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6 (1) f GDPR) or on your consent (Art. 6 (1) a GDPR) if this has been requested; consent can be revoked at any time.
The data you send us by contact request will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after processing your request). Mandatory legal provisions – in particular legal retention periods – remain unaffected by this.

Application process

If you send us your application documents electronically (e.g. by e-mail, applicant portal or web form), your application documents will be stored by us for the purpose of processing your application. We do not pass on this data without your consent. If an employment relationship is established, the transmitted data will be stored by us in accordance with the statutory provisions.
This data is processed on basis of Art. 88 (1) GDPR in conjunction with § 26 BDSG.
The data you provide in the application process will remain with us until you request us to delete it or the purpose for storing the data no longer applies, unless an employment relationship is established. Mandatory legal provisions – in particular retention periods – remain unaffected. Your application documents will be deleted after six months at the latest, unless you have given us permission to store them for a longer period (e.g. in our talent pool).

Talent pool

During the application process, your application documents may be stored in our talent pool for the purpose of subsequent consideration for a new vacancy. Your application documents will only be stored in our talent pool with your consent, which you can revoke at any time.
The processing of this data is based on Art. 6 (1) a GDPR and, if your application documents contain special category data pursuant to Art. 9 (1) GDPR, Art. (9)(2)(a) GDPR.
The application documents you send to us remain in our talent pool until you request us to delete them, revoke your consent to store them or the purpose for processing the data no longer applies. Your application documents in the talent pool will be deleted by us after two years at the latest, unless you give us consent to extend the processing.

6. Links to our social media presence

There are icons on our website with links to our social media presence. When you enter our website, no data is automatically forwarded to the corresponding social media operators. Only when you follow the link by clicking on the icon and enter the corresponding social media website can personal data be transmitted. Please refer to the data protection information in section 7 on our social media sites.

7. Our social media presence

We maintain publicly accessible profiles in social networks. The individual social networks used by us are listed below. Social networks such as Xing, LinkedIn, etc. can generally comprehensively analyse your user behaviour when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). By visiting our social media presences, numerous data protection-relevant processing operations are triggered.

Data processing operations

If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected under certain circumstances if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection takes place, for example, via cookies that are stored on your end device or by recording your IP address.
With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. In this way, interest-based advertising can be displayed to you inside and outside the respective social media presence. Provided you have an account with the respective social network, the interest-based advertising may be displayed on all devices on which you are or were logged in.
Please also note that we are not able to track all processing procedures on the social media portals. Depending on the provider, further processing procedures may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and data protection provisions of the respective social media portals.

Legal basis

By maintaining our social media presences, we have a legitimate interest in ensuring a comprehensive presence on the internet. Associated data processing is carried out on the basis of Art. 6 (1) f. The analysis processes initiated by the social networks may be based on a on different legal bases, which are to be stated by the operators of the social networks.

Controller and assertion of rights

If you visit one of our social media sites (e.g. Xing), we are jointly responsible with the operator of the social media platform for the data processing operations initiated during this visit. In principle, you can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both against us and against the operator of the respective social media portal (e.g. against Xing).
Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.

Storage period

The data collected directly by us via the social media presence is deleted from our systems as soon as your purpose for storing no longer applies, you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies. Stored cookies remain on your terminal device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. in their privacy policy, see below).

Social networks in detail

Xing
We have a profile on XING. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. For details on how they handle your personal data, please refer to XING’s privacy policy:
https://privacy.xing.com/de/datenschutzerklaerung

LinkedIn
We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn has certification under the EU-US Privacy Shield. LinkedIn uses advertising cookies.
If you would like to deactivate LinkedIn advertising cookies, please use the following link:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
For details on how they handle your personal data, please refer to LinkedIn’s privacy policy:
https://www.linkedin.com/legal/privacy-policy

8. Online meetings with Microsoft Teams

We use the tool “Microsoft Teams” to conduct conference calls, online meetings, video conferences and/or webinars (hereinafter: “Online Meetings”). “Microsoft Teams” is a service of Microsoft Corporation.

Please note the following

If you access the “Microsoft Teams” website, the “Microsoft Teams” provider is responsible for data processing. However, accessing the “Microsoft Teams” website is only necessary in order to download the software for using “Microsoft Teams”.
If you do not want to or cannot use the “Microsoft Teams” app, you can also use “Microsoft Teams” via your browser. The service will then also be provided via the “Microsoft Teams” website.

Data processing operations

When using “Microsoft Teams”, various types of data are processed. The scope of the data also depends on the data you provide before or during participation in an “online meeting”.
The following personal data are subject to processing:
User details: e.g. display name, e-mail address (if applicable), profile picture (optional), preferred language.
Meeting metadata: e.g. date, time, meeting ID, phone numbers, location,
Text, audio and video data: You may have the opportunity to use the chat function in an “online meeting”. In this respect, the text entries you make are processed in order to display them in the “online meeting”. In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and from any video camera of the terminal device are processed accordingly during the meeting. You can turn off or mute the camera or microphone yourself at any time via the “Microsoft Teams” apps.

We use Microsoft Teams to conduct “online meetings”. If we want to record “online meetings”, we will transparently inform you in advance and – if necessary – ask for your consent.
If it is necessary for the purposes of recording the results of an online meeting, we will record the chat content. However, this will usually not be the case.
Automated decision-making within the meaning of Art. 22 GDPR is not used.

Legal basis

As far as personal data of employees of pico engineering GmbH are processed, § 26 BDSG [German Federal Data Protection Act] is the legal basis of the data processing. If, in connection with the use of “Microsoft Teams”, personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of “Microsoft Teams”, then Art. 6 (1) f GDPR is the legal basis for the data processing. In these cases, our interest lies in the effective implementation of “online meetings”.
Otherwise, the legal basis for data processing when conducting “online meetings” is Art. 6 (1) b GDPR, insofar as the meetings are conducted in the context of contractual relationships. Should no contractual relationship exist, the legal basis is Art. 6 (1) f GDPR. Here, too, our interest is in the effective conduct of “online meetings”.

Recipients of personal data

Personal data processed in connection with participation in “online meetings” will not be disclosed to third parties as a matter of principle, unless it is specifically intended for disclosure. Please note that content from “online meetings”, as well as face-to-face meeting content, is often for the very purpose of communicating information with clients, interested parties or third parties and is therefore intended for disclosure.
Other recipients: The provider of “Microsoft Teams” necessarily receives knowledge of the above-mentioned data, insofar as this is provided for in the context of our order processing agreement with “Microsoft Teams”.

Transfer of personal data to a third country

Data processing outside the European Union (EU) does not take place as a matter of principle, as we have restricted our storage location to data centres in Germany. However, we cannot exclude the routing of data via internet servers that are located outside the EU. This can be the case in particular if participants of an “online meeting” are in a third country.
However, the data is encrypted during transport via the Internet and thus protected against unauthorised access by third parties.

Storage period

We generally delete personal data when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfil contractual services, to check and grant or ward off warranty and, if applicable, guarantee claims. In the event of statutory retention obligations, deletion will only be considered after expiry of the respective retention obligation.

9. Changes to this data protection notice

We revise and update this data protection policy in the event of changes to data processing or any other occasion that makes this necessary. You will always find the current version on this website.

Status: 07/2023